How can I get the most of Caribbean Travel Marketplace?
CHTA recommends that each delegate reviews the How To Get The Most Of Caribbean Travel Marketplace. This document identifies the steps that you need to take before, during and after the event as it relates to the appointment process.
When can I request appointments?
The passport which provides access to request appointments is available in October. All appointment taking and sharing appointment delegates will receive a notification when the passport is available. The deadline to submit pre-scheduled appointment requests is noted under Key Dates.
How many possible appointments are there?
There are 44 appointment slots. Each Buyer appointment taking delegate can have up to 44 pre-scheduled appointments.
For suppliers, the amount of appointments is based on the booth size:
- Shared and Small Booth - up to 44 pre-scheduled appointments
- Large and Mega Booth - up to 88 pre-scheduled appointments
How can I schedule additional appointments?
Additional appointments can be scheduled on-site at Caribbean Travel Marketplace. Business Appointments, Social Events, and anytime prior to Caribbean Travel Marketplace are perfect times to schedule additional appointments. Study the Passport to identify companies of interest. Then, seek out representatives of those companies and schedule appointments at mutually convenient times.
How are the Appointments Scheduled?
Appointments are scheduled by the computer based on
- Perfect matches – a mutual Buyer and Supplier request
- Buyer only requests for supplier
- Perfect matches between Supplier and Media/Marketing Sponsors
- Supplier only request for Media/Marketing Sponsors
The system schedules the request based on the order the appointment requests are listed. It is therefore important to prioritize your requests for appointments.
What is a Double Appointment?
A single appointment is 20 minutes, with 5 minutes in between each appointment. Only Buyers may request a double or “back to back” appointment of 45 minutes with those Supplier companies with whom they require more negotiating time.
What happens after the appointments are scheduled?
Once the appointments are scheduled, the appointment taking delegate will receive a notification to view the schedule online. The schedule will list all appointments by date and time. You will also receive a prospect list which lists all appointments not scheduled from:
- Companies you requested to see but for whom there was no common time for the computer to schedule the appointment;
- Supplier only requests for buyer companies – the Buyer did not request to see that Supplier.
Prospect lists will be accessible on the website to Buyers and Suppliers prior to Caribbean Travel Marketplace to permit direct follow up. You should contact these companies to entice them to meet with you.
What are Working Lunches?
The lunches provide delegates with additional time for networking or for appointments that could not be scheduled via the system. All appointment-taking delegates have two appointment periods blocked for lunch during the scheduled lunch time.